Edific builds and runs document systems for accounting firms and document-heavy back offices. Costed first, checked before anything ships, priced against the hours removed — by the operator you’ll actually talk to.
Average cost to process one invoice by hand. Best-in-class automated teams pay 79% less.
Ardent Partners, 2025Share of invoices that trip an exception someone has to chase. The chasing, not the keying, is where afternoons go.
Ardent Partners, 2025Error rate of single-keyed manual entry. The wrong number should be caught before it reaches the books — not at close.
Panko, Univ. of HawaiiSoftware licences underutilized in large organizations. The tool was rarely the problem; nobody mapped it to how the work runs.
Zylo, 2026Three inputs, thirty seconds. Every benchmark links to its source.
Every document workflow mapped and costed — which tasks bleed money and by how much.
You get: a costed workflow mapYour procedures, tools, and the unwritten rules only your team knows, captured as the system’s ground truth.
You get: your business, in writingThe system goes live on your workflows, checked against real documents before anyone relies on it, then run and tuned for you.
You get: verified extraction, in productionBook 30 minutes and you leave with three things in writing within 48 hours — whether or not we ever build:
Your clean, same-vendor documents? Off-the-shelf software already reads those. The messy 30% — exceptions, reconciliation, the chasing — is where the hours actually go, and where most tools quietly give up. So nothing here ships on a demo: every workflow passes an evaluation gate with a 90% floor against your real documents before it touches production, every number is traceable to its source page, and a person you can name is accountable when something looks wrong. It runs on your infrastructure, under your keys — client documents never leave your environment.
The audit, done properly on your real documents. Fully credited against a build.
One workflow, live in production, eval-gated on your documents. Scope fixed in writing first.
The system stays accurate as your documents change — monitored, tuned, accountable.
The anchor is simple: engagements typically land at 10–20% of the documented annual manual cost — the number the calculator above puts on screen. Enterprise document platforms start north of that with a one-year lock-in. That gap is the point.
The walkthrough, then the diagnostic. Nothing gets built before the audit prices the problem — building without it is how firms end up automating the wrong thing well.
Because the firms that “know” are usually right about the pain and wrong about the priority. The audit is credited in full against the build, so if you were right, it cost you nothing.
The system runs on your own infrastructure, under your keys. Client documents never leave your environment. Confidentiality isn’t a policy promise here; it’s the architecture.
Off-the-shelf reads your clean documents well. It’s the messy 30% — exceptions, edge layouts, reconciliation — that stays manual. That’s the part we build for, and the part that was costing you the hours.
Diagnostic €1,000–2,500 (credited), first build €4,000–10,000, run-and-tune €1,000–3,000/month. Anchored to 10–20% of your documented annual manual cost — you’ll see that number before you commit to anything.
No. It’s built and run for you — that’s the difference between this and software you buy. Your team approves and exceptions reach a human; the operating is ours.
It’s built against what you run — your accounting package, your inbox, your files. Not sure it fits your setup? That’s answered on the walkthrough, before any commitment.
Honest answer: it depends on your volume, and the diagnostic exists to price exactly that. The published benchmark: best-in-class automated invoice processing costs 79% less than average (Ardent Partners, 2025). Your number comes from your documents.
The diagnostic lands in writing within days of the audit session. Build timelines are fixed in the scope — in writing — before anything starts.
It’s run, monitored, and tuned — accuracy is re-checked as your documents drift, and you see status without asking. If we part ways, you keep everything: it runs on your infrastructure.
Thirty minutes puts a number on it — and a map of what to do about it, in writing, whether or not we ever work together.